SYSTEM ARCHITECTURE · ENTERPRISE SALON ENGINES
Katingwala Salon Software Modules & Features.
Every engine inside KATINGWALA was engineered to eliminate salon leakage, automate staff targets and commissions, maintain strict multi-branch stock control with physical audits, and streamline POS billing with comprehensive Z-Reports.
MODULE 01 · MULTI-TENANT & FRANCHISE HUB
Multi-Tenant Architecture & Inter-Branch Stock Transfers
Complete data isolation for multiple tenants with support for unlimited salon branches. Manage branch-wise staff rosters, branch-wise stock catalogs, and execute instant stock transfers between branches with automated dispatch and receipt logs.
- ✓ Multi-Tenant Isolation: Individual tenant databases with secure role-based access for owners, branch managers, and receptionists.
- ✓ Branch-Wise Staff & Stock Segregation: Maintain distinct staff lists, pricing, and consumable stock per branch outlet.
- ✓ Inter-Branch Stock Transfer: Transfer products between branches with automated dispatch verification, in-transit tracking, and destination receiving approval.
BRANCH TRANSFER & INVENTORY TELEMETRY
Transfer #TRF-8842: Indiranagar ➔ Koramangala
10x L'Oréal Majirel 5.1 + 4x Olaplex No. 1
Branch Staff: Whitefield Hub
14 Stylists Active · 6 Chairs In-Service
LIVE Z-REPORT AUDIT SLIP
MODULE 02 · POINT OF SALE & AUDIT
Turbo POS, Opening Float & Mandatory Closing Z-Report
Blazing fast counter billing with multi-channel payment splits. Enforce opening cash float recording, mid-shift live Z-Reports, and mandatory day-end closing reconciliation.
- ✓ Opening Cash Float Session: Record opening drawer cash before any bill is punched to eliminate cash discrepancies.
- ✓ Live In-Between Z-Report: Run an instant financial audit anytime mid-day to verify Cash, UPI, Card, Net Banking & Other receipts.
- ✓ Mandatory Day-End Closing Z-Report: Detailed breakdown of Total Products vs Services, Discounts Given, Loyalty Points Earned vs Redeemed, and payment splits.
MODULE 03 · CALENDAR & BOOKING ENGINE
Interactive Calendar & Staff-Shift Slot Scheduling
Smart appointment booking that automatically computes available time slots strictly based on on-duty staff shift schedules. Manage full booking lifecycles across visual calendar matrices.
- ✓ Staff Shift Slot Availability: Time slots generate dynamically only when qualified stylists are on shift and unassigned.
- ✓ Multi-View Calendar Matrix: Toggle between Day, Week, and Stylist-Wise multi-chair timeline views.
- ✓ Booking Status Pipeline: Track every appointment from Pending ➔ Confirmed ➔ In-Service ➔ Completed or Cancelled / No-Show.
VISUAL APPOINTMENT STATUS PIPELINE
11:00 AM — Priya Sharma · Hair Color
Staff: Rohit Master · Slot: 90 Min
12:30 PM — Aman Gupta · Fade & Beard
Staff: Danish · Slot: 45 Min
02:00 PM — Sneha Rao · Hydra Facial
Staff: Meera · Shift Slot Verified
BRANCH STOCK AUDIT & EXPIRY TRACKER
L'Oréal Majirel 5.1 (Consumable)
System Count: 8 Tubes · Physical Count: 8 Tubes
Kerastase Bain Satin (Retail 250ml)
Stock Low: 2 Units Remaining (Min: 5)
D-Tan Facial Bleach Cream (Batch #B402)
Expiry Date: 28 Days Remaining (15 Sep 2026)
MODULE 04 · STOCK & INVENTORY
Branch Stock Audit, Low Stock Check & Expiry Intelligence
Complete branch-wise inventory control. Conduct physical stock audits against system numbers, receive low stock threshold alerts, and track product batch expiries automatically.
- ✓ Branch-Wise Physical Stock Audit: Compare actual physical counts with system inventory, log variance reasons, and adjust with 1-click audit approval.
- ✓ Automated Low Stock Checks: Set minimum stock thresholds per branch to trigger instant restock notifications.
- ✓ Product Expiry Tracking: Never use or sell expired products. Automated early warnings flag items approaching shelf-life expiration.
MODULE 05 · STAFF INTELLIGENCE & PAYROLL
Roles & Permissions, Weekly/Monthly Targets & Multi-Model Payroll
Assign multiple roles and granular permissions so staff access only what they need. Set monthly and weekly revenue targets, and compute payroll via Pure Commission, Fixed Salary, or Fixed Salary + Commission hybrid models.
- ✓ Granular Roles & Permissions: Define custom roles (Stylist, Receptionist, Manager) with strict module access controls.
- ✓ Weekly & Monthly Staff Targets: Motivate staff with visual progress bars tracking service and product sales targets.
- ✓ 3 Flexible Compensation Models: Choose between Pure Commission, Fixed Salary, or Base Salary with Target Commission bonuses.
STAFF TARGET & PAYROLL MATRIX
15% on Services (₹98,000) + 10% on Retail (₹37,000)
DIGITAL LOYALTY CARD PASS
KATINGWALA VIP CLUB
MEMBER ID: #KW-CARD-9042
Card Holder
Pooja Malhotra
Redeemable Balance
1,450 Pts
MODULE 06 · VIP LOYALTY CARD SYSTEM
Customer Loyalty Cards & Lifetime Points Engine
Turn one-time walk-ins into repeat VIP regulars. Issue customer-wise digital loyalty cards with mandatory activation, flexible card fee configuration, and lifetime points that never expire.
- ✓ Customer-Wise Card Activation: Mandatory activation for designated clients with individual membership card tracking.
- ✓ Free or Paid Card Activation: Activate loyalty cards for free as a gift or charge an upfront one-time membership card fee.
- ✓ No Expiry Point Accumulation & Instant POS Redeem: Clients earn points on every service and retail sale that never expire, redeemable anytime at checkout.
MODULE 07 · WHATSAPP AUTOMATION & CLIENT NOTIFICATIONS
Automated WhatsApp Alerts & Prepaid Credit Wallet
Official WhatsApp Integration. Automatically send WhatsApp booking confirmations, status updates, new client welcome cards, and daily evening staff performance reports to salon owners — with transparent pay-per-message billing & instant online Razorpay top-up.
- ✓ Instant Client Communication: Auto-send WhatsApp alerts on appointment booking, rescheduling, cancellation, and new client onboarding.
- ✓ Daily Evening Owner Digest: Automatically dispatches daily revenue, total invoices, and stylist commission breakdown straight to salon owner's phone every evening.
- ✓ Prepaid Credit Wallet & Easy Top-Up: Transparent pay-per-use credit wallet with zero monthly subscription markups. Recharge wallet in 3 clicks using Razorpay or UPI.
LIVE WHATSAPP AUTOMATION ACTIVITY
Appointment Confirmation Alert
To: +91 98765 ***** · Client: Neha Gupta
Daily Evening Owner Sales Digest
To Owner WhatsApp · Daily Evening Sales Summary
Online Wallet Recharge #PAY_8832
+₹1,000.00 Wallet Credit added
MODULE 08 · FAMILY GROUPING & SHARED CREDIT BILLING
Smart Family Accounts & 1-Click Credit Dues Settlement
Eliminate lost credit bills ("Udhaar Khata") and awkward cashier conversations. Link family members (husband, wife, kids) into a unified family grouping while maintaining distinct service histories & loyalty points for each member.
- ✓ 1-Click Family Linkage: Connect husband, wife, and family members under one linked account group while preserving individual client preferences.
- ✓ Automatic POS Cashier Dues Alert: When any family head checks out, POS automatically pops up pending credit dues of linked family members with 1-click bill consolidation.
- ✓ Instant WhatsApp Status Sync: Clears both past dues and current bills simultaneously, delivering automated WhatsApp receipt alerts to all family members.
FAMILY DUES & POS SETTLEMENT MATRIX
Family Group: Sharma Household
Members: Rajesh (Head), Aarti (Wife), Kaira (Daughter)
POS Checkout Alert: Bill #INV-1032
Aarti's ₹1,000 Hair Spa Due added to Rajesh's Bill
DIGITAL QR COUNTER STAMP CARD ENGINE
Zero App Download QR Scan
Scan counter QR code ➔ 1-Click WhatsApp OTP Login
Daily 4-Digit Rotating Counter Code
Verification Code + POS Bill # Verification
Customer Portal Progress Track
Track scans done, remaining & validity days at /customer/dashboard
MODULE 09 · DIGITAL QR COUNTER STAMP LOYALTY
Zero App Download Digital QR Stamp Cards & 5-Layer Security
Replace physical paper stamp cards with a sleek, zero-app-download digital QR counter stamp system. Customers scan the counter QR code, log in via 1-click WhatsApp OTP, enter today's rotating 4-digit code + POS bill number, and track their reward progress live.
- ✓ No App Download Required: Customers scan counter QR code using any smartphone camera for instant stamp access.
- ✓ 5-Layer Anti-Fraud Engine: Rotating daily 4-digit counter code, POS bill duplicate check, customer mobile match, minimum spend requirement, and WhatsApp OTP verification.
-
✓
Customer Dashboard Tracking: Customers view active stamp cards, remaining
scans to next reward, card validity days, and unlocked vouchers on
/customer/dashboard.
ENTERPRISE DATA PROTECTION & PRIVACY
100% Encrypted & Private Data Vault
Your salon client records, POS billing transactions, and staff commission data are protected with strict 256-bit SSL encryption and zero third-party data sharing.
256-Bit SSL Encryption
Bank-grade TLS 1.3 encryption on all POS checkout requests, WhatsApp API alerts, and owner dashboard data.
100% Data Privacy
Your client phone directory belongs 100% to your salon. We NEVER sell or share your data with competitors or third parties.
Ready to experience the complete platform?
Experience all modules live with your salon branches. We will set up your services, stylists, stock catalog, and loyalty rules for free.